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A Swanky Affair

A Swanky Affair

North Carolina Wedding Coordinaton

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Wedding Coordination Services

You’ve done all of the hard work and spent late nights making decisions about every little detail of your wedding day. But you’re probably wondering how it will all come together just right and if there is anything you might have overlooked. With my wedding coordination package I will create a comprehensive wedding day timeline, assist with wrapping up loose ends, organize and confirm details with your vendors, and be there on the wedding day to manage everything from start to finish. I will ensure that all of the details come together exactly as you imagined them, giving you and your families the freedom to enjoy the lead up to the day and the big day itself. 

I understand how daunting it may be to hand over the reigns but rest assured that I care about your day just as much as you do and will ensure it all goes beautifully! 

Wedding Coordination Services

Photo by Ally and Bobby Fine Art Photography


Package Details


Upon Booking:

  • Two hour virtual or face to face consultation during which we create a preliminary wedding day timeline, a ceremony and reception layout, and offer vendor recommendations based on your budget and vision
  • Complimentary wedding planning checklist to create a planning timeline based around your schedule


Six Weeks Before The Wedding Day:


  • Unlimited communication via zoom, phone, and email
  • Work with you to understand each and every wedding detail and review the services and expectations associated with each vendor
  • Contact each vendor to ensure all details are in order, confirm arrival times, and confirm the wedding day point of contact
  • Assist with tying up any loose ends and finalizing any outstanding details
  • One walk through of the ceremony and reception site while meeting any necessary vendors at that time
  • Create a detailed wedding weekend timeline for vendors
  • Created wedding weekend itinerary for family and wedding party
  • Coordinate a time the week before the wedding to receive all personal items (ceremony programs, table numbers, name cards, photographs, guest book and pens, toasting flutes, cake knife and server, favors, etc.) and ensure they are properly delivered and set up on the wedding day 


The Wedding Weekend:


  • Coordination and direction of rehearsal and ceremony
  • Unlimited hours of availability on the wedding day to ensure everything runs smoothly from start to finish. A typical wedding day is 10-12 hours but, sometimes it can be up to 15! 
  • Provide an emergency kit
  • Provide a steamer (wonderful for any bridesmaids or close family members that have traveled into town)
  • Oversee each vendor’s arrival and assist in any way necessary
  • Distribute and pin all wedding party and family flowers
  • Ensure ceremony and reception site details and décor are set up and completed
  • Address and resolve any issues that might arise 
  • Oversee the timeline and keep things on schedule
  • Delivery of any final payments and tips
  • Ensure gifts and personal items are properly gathered and given to a designated person at the end of the evening 
  • Includes one to two assistants based on the wedding specifics, more are available if necessary 

Photo by Brett and Jessica Photography

Ready to make it happen?

Let’s Chat About Wedding Coordination Services

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Slideshow photos by Rebecca Ames Photography, Vesic Photography, Morgan Caddell Photography, Ally and Bobby Fine Art Photography, JP Pratt Photography, Brownyn Duffield Photography
Additional photos by AJ Dunlap Photography, Ally and Bobby Fine Art Photography, Casey Rose Photography

A Swanky Affair specializes in wedding and event coordination in Durham, North Carolina and the surrounding Triangle region.

919-308-5825 | info@aswankyaffairnc.com

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